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Conference Room FAQs

How much does it cost to rent a conference room?

Conference room rental costs can vary depending on location, room size, and amenities.

In central areas like London, prices generally range from £20 to £300 per delegate per day, depending on the setup and facilities.

But for a more tailored quote for your conference room, just get in touch – we know events spaces, so we can get you the best price for what you want.

What's included in conference room rentals?

A standard conference room rental with Tally Workspace usually includes:

Access to the conference room with seating, tables, and whiteboards
Presentation equipment (projector or screen)
High-speed internet
Support from the on-site team
Access to communal breakout areas for networking or casual meetings
Tea, coffee, and water stations
Technology that supports Microsoft Teams Rooms

Additional amenities, like video conferencing equipment, catering, and parking, are also available at certain venues.

So if you’re after a conference venue with all the bells and whistles, or something simpler, we can find the perfect fit for you – all you have to do is tell us what you want and we’ll do the legwork.

What technology is available in conference rooms?

Conference rooms come packed with tech to make your meetings run smoothly and keep everyone connected.

Here’s a quick look at what’s typically available:

Room control systems

These make it easy to adjust things like lighting, temperature, and audio-visual equipment — all from a simple control panel.

They’re often synced with video conferencing and room booking systems, so your meeting setup is seamless from start to finish.

Video conferencing

Video conferencing tech lets you connect with remote teams or clients face-to-face, even if they’re miles away.

It’s got all the essentials: screen sharing, audio conferencing, and even virtual whiteboards, often integrated with tools like Microsoft Teams.

But tech varies by room, just give us a shout at [email protected] to confirm what’s available in the space you want to book.

What catering is available with conference room rentals?

Need food or drink for your meeting or event?

Many conference room rentals come with access to on-site catering, offering a range of options to fit different tastes and dietary needs.

Just let them know what you’re after, and they’ll sort it for you.

Do keep in mind, catering comes with an extra charge.

What types of conference rooms are available?

We have hundreds of conference rooms available to suit your event needs:

Small meeting rooms for groups of up to 10
Mid-size conference rooms for 10-50 attendees
Large conference venues with spaces for presentations and events of 100-1,000 people

Most conference rooms on our marketplace can be arranged in flexible layouts to suit your event — whether that’s boardroom, theatre, classroom, or U-shape style.

What’s the difference between a conference room and a meeting room?

A conference room is usually bigger and set up with all the AV gear for presentations or larger group gatherings.

On the other hand, a meeting room is typically smaller — just right for team discussions, brainstorming sessions, or more intimate group chats.

But there are other types of room that could better fit what you’re looking for.

If you’re looking for somewhere for quick, casual catch-ups, a huddle room is a compact space designed for collaboration, while an interview room gives you a quiet, private spot for one-on-ones or panel interviews.

And when it’s time to dive into hands-on training or workshops, a training room provides flexible setups and resources to make learning a breeze.

Whatever the size or style of your gathering, Tally Workspace has a room that fits the bill.

How are conference rooms designed for flexibility?

Conference rooms are all about flexibility, ready to adapt to any kind of meeting or event you’re planning. Here’s how they make it work:

Modular layouts: Whether you need boardroom, classroom, or theatre-style seating, conference rooms can switch things up to fit your layout.
Adjustable furniture: With tables and chairs that can be moved around, you can set the room to suit your meeting style perfectly.
Integrated tech: From video conferencing to room control systems, these rooms are kitted out with tech that easily connects with your devices and platforms.
Acoustic design: Conference rooms are soundproofed to keep audio crystal clear — ideal for video calls and presentations.

Can I book a conference room for multi-day events?

Absolutely! With Tally Workspace, you can book spaces for just a day or over several days — perfect for extended events like conferences, workshops, or training sessions.

Find a conference room >

Why rent your next conference room with Tally Workspace?

Renting a conference room through Tally Workspace comes with some great perks:

Cost savings: Only pay for the time you need — no long-term commitments.
Range of options: With hundreds of providers, it’s easy to find and compare the best spaces to match your needs.
Flexibility: Choose from a variety of UK locations with adaptable layouts and booking options.
Professional environment: Enjoy a private, fully-serviced space with all the amenities you need. Plus, you can check out reviews from other customers so you know exactly what to expect.
Easy booking: We handle the details, so you get a smooth experience from start to finish.
More than just conference rooms: Need an office for the day or a collaboration space for your team during the event? We can help with that too, making it easy to support your team and keep things flexible!

How do I rent a conference room with Tally Workspace?

To book a conference room or various meeting spaces, you can either:

Submit a Conference Room Enquiry , and our team of event space experts will help find the best match for what you want, or;
Use our on-demand coworking search to browse and book available conference rooms instantly across the UK.
Need a helping hand? Drop us a message on our live chat or [email protected]

Payment, rescheduling, and cancellation policies

We understand that plans can change, and you may need to cancel or reschedule your conference room booking, so here’s all you need to know:

Payment: Full payment is due at the time of booking and can be made by card or bank transfer, no deposit needed.
Rescheduling: If you need to reschedule, just let us know as soon as you can. We’ll do our best to work with the venue to find new dates and times that suit you, though keep in mind that each venue has its own rescheduling policy.
Cancellation: If you need to cancel, just get in touch with our team, and we’ll check the venue’s cancellation policy, as this can vary from space to space.

What other types of spaces can I rent with Tally Workspace?

We’ve got more than just conference rooms!

Tally Workspace can find you all kinds of spaces, each tailored to fit your unique business needs:

Meeting rooms: Perfect for smaller gatherings, such as team meetings, brainstorming sessions, or client discussions, providing a professional and private setting.
Training rooms: Ideal for training events, workshops, and presentations.
Podcast studios: Fully equipped studios designed to meet a range of technical requirements for recording sessions.
Collaboration spaces: Flexible areas perfect for brainstorming, team-building activities, and creative workshops.
Huddle rooms: Small, collaborative spaces perfect for informal meetings, brainstorming sessions, or quick team catch-ups. These rooms are designed to provide a comfortable setting for small groups, fostering focused discussions and creative collaboration in a private environment.
Boardrooms: Designed for executive meetings and strategic discussions in a private, professional setting.
Interview rooms: Private, quiet spaces ideal for one-on-one interviews or small panel discussions.
Day offices: Short-term, private offices available for daily rentals, providing a private workspace with all essential amenities but without the commitment of a long-term lease.
Part-time offices: Flexible office spaces rented on a weekly basis, ideal for companies needing a professional workspace 1–3 days per week.
Full-time offices: Dedicated, private workspace with all essential amenities, perfect for businesses needing a permanent, professional environment for daily operations - willing to commit to a 3-month+ agreement.

Every space can be tailored to suit your needs, whether it’s for a small group or a big event, so get in touch and we’ll do the legwork!

Conference Rooms to Rent

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